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PRIVACY STATEMENT


The integrity of your personal data is vital for IPCO AB and its group of global subsidiaries (hereinafter referred to as “IPCO,” as applicable).


Whether you are a Customer, Supplier, Commercial or Administrative Intermediary, a Physical Registrant, a Digital Visitor or a Facility Visitor, it’s important to us that you feel safe about how we treat your personal data.


Accordingly, we outline what types of personal data we collect from you, why, and what happens to your data while in our care. We also explain your rights under the GDPR and give you contact details in case you have any questions or requests about your data.


To understand what legal ground we rely on for each of the purposes described below, you are informed at the point of data collection where you will also be referred to this IPCO Privacy Statement. Regarding retention periods, we store personal data only as long as necessary to fulfil the purposes outlined in this Privacy Statement unless a longer storage period is required for legitimate reasons, required by law or as necessary to justify or defend a legal claim. If you gave your consent for the use of your data, you may withdraw that consent at any time, and we will stop using your data. Your withdrawal of consent rights, as well as the specific retention periods, are provided to you in the information where we initially collected your personal data.


IMPORTANT NOTE. This website is not intended for children and we do not knowingly collect data relating to children.



Definitions


We consider you:


• a Customer if you or the company you work for has purchased our products or services;


• a Supplier if you work for one of our many supplier companies from whom we purchase goods and services;


• a Commercial or Administrative Intermediary if you work for one of our many distributors or other intermediaries such as our agents and customs brokers;


• a Physical Registrant if you register with us in person at any of our events;


• a Digital Visitor if you navigate our websites;
• a Facility Visitor if you visit any of our offices or facilities in the EU or EEA (European Union and European Economic Area)


Please be aware that you may appear in multiple categories as described above, depending on your relationship and activities with IPCO. For example, you may be considered a Customer, and a Facility Visitor if you purchased our products and visited a IPCO site at some point in time.



Attention


When you view the Site, IPCO may store some information on your computer. This information will be in the form of a “cookie” and will help us better serve you.  Any information gathered by the use of cookies is compiled on an aggregate, anonymous basis. This information allows us to measure site activity by showing how and when our visitors use this website, which can help us to improve our website on a continual basis.


If you do not wish to receive cookies, or want to be notified of when they are placed, you may set your web browser to do so. For further information concerning these settings, please refer to the help pages of your web browser. Please note that without cookies, the functionality of the Site may be impaired.


In an attempt to provide you with increased value, we may include third party links on our websites. These linked sites have separate and independent privacy policies. IPCO is not responsible for the practices of these third-party websites and so your use of those websites will be in accordance with their privacy policies.



Sharing information with parties outside of IPCO


IPCO does not sell, trade, or otherwise transfer your personal data to outside parties except as provided below based on IPCO’s legitimate interests. We may transfer your data outside the EU and EEA only if we have assured an adequate level of protection in the receiving country such as through the IPCO intra-group data transfer agreement, the European Commission’s Standard Contractual Clauses with third parties or as otherwise required under national data protection law.


We may share data about Digital Visitors, Customers and Registrants to our website hosting partners and other parties who assist us in operating our websites, conducting our business, or servicing you, so long as those parties agree to keep your personal data confidential.


IPCO may share data about a Digital Visitor, Facility Visitor, Customer, Registrant, or Supplier with another IPCO company if necessary to respond to you. List of IPCO Companies can be found IPCO´s website


We may share data about Digital Visitors, Facility Visitors, Customers and Digital or Physical Registrants within the IPCO group so they can market and sell relevant IPCO products and services to you.


We may have to release information about Digital Visitors, Facility Visitors, Customers, Suppliers, or Physical Registrants to the appropriate authorities or other relevant third parties in order to enforce our privacy policies or to protect IPCO’s rights, property, or safety. We may also have to release your data to government authorities when a legal obligation compels us to.



Data security


We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions in accordance with applicable data protection legislation, and they are subject to a duty of confidentiality.


We have implemented procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.



Your rights


You have the right to:


• know what data IPCO holds about you;
• restrict, under certain circumstances, our processing of your data;
• have access to your data
• have it corrected if inaccurate or out of date.


Additionally, you may object, based on your personal circumstances, to our processing of your data for our legitimate interests or object to our decisions about you based on profiling or automated decisions using your personal data. In some cases, you may require us to completely erase your data from all our files, and in other cases you may require us to provide your data in a machine-readable format and have the data transferred to another company. To exercise any of these rights, please e-mail contact.GDPR@ipco.com


If we collect personal data based on your consent, you have the right to withdraw your consent at any time.


You have the right to lodge a complaint with the government authority charged with protecting your personal data rights. This could be:


• the Swedish Data Inspection Board which regulates IPCO AB, the parent company of the IPCO group of companies


• the government authority in the country of the IPCO company that collected your data


• the authority in the country where you believe a violation of your personal data rights occurred.


We would, however, appreciate the chance to deal with your concerns before you approach the supervisory authority so please contact us in the first instance.



What we may need from you


We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.



The controller of your data


The Controller of your data is the IPCO group company that initially collected your data and decided the purposes and means for using your data.  If you have questions about who the Controller of your data is or any other questions about your data, please contact the IPCO Data Privacy Officer at contact.GDPR@ipco.com



Data collected from other sources


There may be times when IPCO collects data about you from another source than yourself. This could happen, for example, when our Business Partners or Suppliers provide us with information about you. We also collect personal data from public sources such as social media. We will provide more information about the third party sources in the specific cases where this happens.



Changes to the privacy statement and your duty to inform us of changes


We keep our privacy policy under regular review. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.



Contact


If you have any questions regarding IPCO’s processing of your personal information, you are welcome to contact us.


IPCO AB;
SE-811 81 Sandviken
Sweden
E-mail: contact.GDPR@ipco.com
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